Work Order Tools – 1 of 3


This blog series will highlight some time saving tools that make work order processing more efficient for technicians. This week we will highlight the Labor Timesheet Entry Tool. In the next two topics in the series, we will review the Work Order Rapid Entry Tool and the Enhanced Complete/Close Dialog.

The Labor Timesheet Entry Feature, available from the Tools Menu, allows technicians to quickly enter time expended on multiple work orders from a single screen.

 

The tool is especially valuable for technicians who use printed work orders or a “log sheet” to track their hours, as the time allocated to specific work orders will be readily available. Rather than retrieve each individual work order to enter hours, the technician can use the Labor Timesheet Entry Tool to enter all hours into one simple screen.

Time can be entered on up to 15 work orders at a time. In the area marked for entering new time, the technician specifies the Work Order #. If the number is not known, the user can double click in the field to obtain a Work Order Lookup. After the Work Order # is entered, the reason code is displayed and comments can be entered if needed:

 

The time worked on each day is then entered on the right side of the dialog. The page defaults to the current week, but the arrows next to the dates can be used to move to different weeks. As hours are entered for each work order, the total hours for each work order are displayed in the far right and the total for each day is displayed at the bottom of each column:

 

Once time has been entered, the technician clicks on Apply. The page refreshes with the newly entered time listed at the top section of the dialog, allowing the work orders to be “completed” using the Complete/Close Dialog.

 

Supervisors and administrators can also use this feature to enter time on behalf of others. Users with permission to enter time for “multiple” labor records will have a dropdown displayed at the top of the dialog to select the labor record for which time is to be specified:


  

Coming Next Week…

In next week’s second blog in this series, we will review the Work Order Rapid Entry Tool, a feature that allows for quick entry of new work orders.

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