Work Order Tools – 2 of 2 – Labor Timesheet


In this second post in the Work Order Tools series, we will explore how the Labor Timesheet Entry tool provides an efficient method for technicians to enter time against multiple work orders.

To access this feature, select Labor Timesheet Entry… from the Tools Menu:

The logged in user is selected by default at the top of the dialog. If you are a member of an access group with permission to enter time for others, you will be able to select other users from that control.

The top section of the dialog shows any open and closed work orders with time recorded for the current week. This allows the user to quickly add time to work orders that are in progress. An option to hide these sections is available so that they do not take up space in the dialog.

 

To input time on new work orders, enter the Work Order ID into the column on the left. If you do not know the Work Order ID, double click inside the field and a lookup will open from which you can find the correct record. Once a valid work order ID has been entered, the work order reason will display allowing you to confirm that you are entering time on the correct record. You can then just enter hours in the appropriate day columns. As you enter the hours, the total for the work order is automatically calculated on the right, along with the total for the days/weeks at the bottom. The calculations may include time that is hidden in the top sections to ensure all hours for the week are included:

If desired, you can also specify the type of hours, account, category or comment for any records. You can also enter time for a different week, by clicking on the Previous/Next buttons at the top of the dialog.

Once all desired time has been entered, click the Apply button on the Header bar at the top of the dialog.

 

An actual labor record will be created for each row entered, properly associated with the designated work order. The page will refresh with the updated work orders now showing in the top section. Complete/Close buttons are available to process any work orders now ready to complete and/or close.

 

You can proceed to enter time for a different user or week if desired. Once all time has been entered, you can click Close to exit the dialog.

 

 

 

 

 

 

 

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